June 7, 2020
With leave reports due this weekend, HR is providing a quick reminder about the UNC System pandemic leave provisions that went into effect on June 1. While administrative leave will still be available for some employees, the eligibility and how much will be paid has changed. Please carefully review the below information.
The revised Administrative Leave COVID-19 provisions:
- Reduce the amount of paid administrative leave to two-thirds regular pay. Eligible employees can supplement the remaining one-third with any other accrued leave. Compensatory time, if available, must be used first before other types of leave.
- Modify who may or may not use administrative leave, beginning June 1.
Continued use of paid administrative leave:
Eligible employees may continue to use the modified pandemic paid administrative leave if:
- They cannot telework due to the nature of their jobs.
- They are providing eldercare due to an eldercare facility being closed because of COVID-19. (Please note: Childcare is covered in FFCRA.)
- For the first few weeks in June, employees who are considered high risk or caring for a high risk individual can continue to receive paid administrative leave – watch for more information coming from HR this week.
The UNC Guidelines for June do not provide employees paid administrative leave when:
- Eligible FFCRA situations, such as childcare needs, apply.
- Employees are temporary or student workers. These workers will no longer be eligible for this administrative leave and will only be paid for hours worked, either onsite or teleworking.
- They are considered a high-risk individual or are caring for a high-risk individual. However,for the first few weeks in June, employees may continue to receive paid administrative while a process for requesting considerations or accommodations is finalized.
Use of leave guidelines
Compensatory time, if available, must be used first before any other leave. Through Dec. 31, 2020, all employees, regardless of whether they are using the modified administrative leave benefits, may use accrued compensatory time, sick leave, vacation leave and bonus leave interchangeably.
Leave Reporting
Effective June 1, 2020, employees can no longer use the “Other Leave Taken” line to report Paid Administrative Leave but will need to begin reporting “NC COVID Admin Leave” instead. More details regarding leave reporting will be forthcoming from Payroll, so be watching for that separate communication.