Once notified, HR contacts the employee to determine the nature of the absence – if they plan to be out consistently or on an intermittent basis:
- Determines if employee needs to also apply for short term disability (STD)
- Within 5 days of the request, HR sends the employee the appropriate paperwork:
- FMLA Notice of Eligibility
- FMLA Rights and Responsibilities
- Parental Leave – if applicable
- Once the employee provides the completed FMLA certification, an email is sent to the supervisor to let him/her know that the employee has made an FMLA request as well as general information about employer responsibilities.
- Works with the employee and supervisor throughout process to ensure approvals are received and employee is paid appropriately.
- Helps employee coordinate FMLA with short term disability and parental leave – if applicable
- Intermittent leave – HR will send the supervisor information that indicates how frequently the employee will need to be out of work and for what duration.
- The supervisor needs to monitor this and if the absences are greater than what was initially indicated then they should contact HR. In this instance, HR sends a request for re-certification as the conditions for FMLA have now changed.