Open Enrollment begins November 2, 2019 for benefits coverage in 2020.
All employees have the right to work in an environment free from discrimination and harassing conduct.
Congratulations on your new role at UNC Asheville! I am delighted to welcome you to our diverse community of talented and dedicated people who provide essential support for students, staff, and faculty.
I’m sure you have lots of questions before you arrive on campus. You’ll find many of the answers here on our website so you can focus on making a positive contribution when you arrive. If you can’t find an answer here, you can always ask the Office of Human Resources at HR@unca.edu or 828.251.6605.
Nicole A. Norian, SPHR
Associate Vice Chancellor for Human Resources
For Your First Day
As a general rule, UNC Asheville hires employees into regular positions twice monthly. At the beginning of each month, the Office of Human Resources provides a comprehensive two-day onboarding program for employees new to regular positions.
On your first day of employment, you will have an appointment with Human Resources. Among the forms you will complete is the Federal I-9 Form which will require proof of identification. A list of acceptable identification can be found here. The most commonly used proofs of identification are a government issued photo ID (such as a driver’s license) and a Social Security Card. All employees must present the original documents; photocopies cannot be accepted. If presenting a Social Security Card, please keep in mind that some Social Security Cards should not be laminated (it is usually noted on the back of the card).
You will also be asked to complete the Federal W-4 and the NC-4. These can be found on the forms page.
For your convenience, Visitor Parking is available in front of Phillips Hall, Lot 18 on the campus map.
Once you are hired and have your computer login credentials, please register your vehicle here.
We require that you bring a void check for direct deposit of your salary.
Human Resources will introduce all new employees to OnePort, a web portal providing access to first-time email password creation and changes, employee leave reports, Web-Time Entry of timesheets, and tax forms.
For information on how an employee is paid, please visit Payroll.
When you begin work, you will receive comprehensive benefit information from our knowledgable benefits team. This will include a summary of benefits, explanations about our mandatory retirement plans, health insurance, leave programs including sick and vacation time as well as state and local benefits that are tied to UNC Asheville employment.
The Division of Child Development and Early Education of NC Health and Human Services has a website that discusses the rating system, as well as a customizable tool for searching for childcare: http://ncchildcare.nc.gov/parents/pr_sn2_ov.asp
Leaving UNC Asheville
As you prepare to separate employment with UNC Asheville, we hope your experience here adds value to your future endeavors. We realize this is a critical transition and would like to provide you valuable information and guidance during the departure process. Please contact Kim Fisher at 828.350.4589 with the Office of Human Resources regarding any benefit questions.
Health Plan Coverage
If the employment separation date is on or after the 16 of the month, health benefits will be effective through the last day of the following month. For example, with a separation date of January 17, the health plan coverage is effective through the last day of February.
If employment separation occurs between the 1st and 15th of the month, health plan coverage is effective through the last day of the month of termination. For example, an employee who terminates employment on January 5 will have health plan coverage through the last day of January.
NC FLEX (such as Dental/Vision/Flexible Spending Accounts) – Depending on the coverage you selected from the NC Flex program, you may be eligible for COBRA coverage or to continue your coverage as a direct payer. Notification of your COBRA rights will be mailed directly to your home address on file with the NC Flex vendor within 14 days after your coverage with the University terminates.
Your current coverage with NC Flex benefits (excluding flexible spending accounts) will stop at the end of the month of your last day worked. Your flexible spending account coverage ends on the same date as your separation date.
If eligible, annual leave balances up to 240 hours are paid out either with the final pay or the month following. All bonus leave hours are paid out upon separation from employment if not transferring to another State of North Carolina agency or UNC System school. Only mandatory retirement system contributions (TSERS or ORP) will be deducted from the leave balance payouts along with any applicable taxes. Sick leave balances are not paid out; however, if one returns to NC State government employment in a position that is eligible for benefits within 5 years of separation of employment, the accumulated balance will be reinstated.
In the cases of resignation and retirement, both the employee and university have responsibilities to ensure that the employee has the appropriate information, that all outstanding obligations are settled, and that the university complies with all regulatory guidelines. Employees are expected to provide their supervisor a written notice of their resignation from the university. Employees should also verify that all university property is returned, such as:
- Electronic devices returned to immediate supervisor.
- Keys returned to immediate supervisor.
- OneCard returned to immediate supervisor.
- Uniforms returned to immediate supervisor.
- University P-Card(s) returned to immediate supervisor and then forwarded to Joel Knisley (CPO 1423). Please call Joel (232-5121) for card de-activation and/or suspension of reconciler/approver system access.
- University T-Card(s) returned to immediate supervisor and then forwarded to Catherine Mallon (CPO 1422). Please call Catherine (251-6243) for card de-activation and/or suspension of reconciler/approver system access.
- WEX cards should be returned to immediate supervisor and held for use by others.
- All other University credit cards (Lowe's, Home Depot, AMEX) returned to immediate supervisor and then forwarded to Joel Knisley (CPO 1423). Please call Joel (232-5121) for card de-activation.
Employees should complete their final time/leave report online and submit for approval. Discuss with supervisor how to handle voicemail and email (supervisors may need to contact ITS to reset passwords as needed). Check to ensure all parking/library fines are paid if applicable. Check with Finance to ensure all travel advances/petty cash have been repaid. Please note that failure to return UNC Asheville property upon separation may result in amounts due to the university. Any past due accounts must be processed in accordance with regulatory requirements for state employee debt collections.
Optional Retirement Program (ORP)
- Note: Employees in the ORP who leave UNC Asheville employment should complete an ORP-3 form and submit it the HR Benefits Office.
- Teacher's and State Employee's Retirement System (TSERS)
Services available to retirees
- Ramsey Library
- Email, Internet, and other IT services
- Gym, weight room, and pool access
- Free Osher Lifelong Learning Institute (OLLI) membership
UNC Asheville Exit Interview Program
UNC Asheville is constantly looking for new and innovative ways to enhance the working atmosphere for our employees and we value your feedback. Please complete a brief Exit Survey Form to tell Human Resources about your work experience at UNC Asheville. You may print the survey and mail to the Office of Human Resources, CPO 1450, One University Heights, Asheville, NC, 28804, or if you prefer, complete and email to firstname.lastname@example.org, or fax to 828.251.6385.
Health & Safety
Environmental Health and Safety (EHS) ensures the University of North Carolina at Asheville is informed about employee near-misses, first-aids, injuries, and illnesses for the purposes of incident investigation and prevention and to establish a mechanism for compliance with the Occupational Safety and Health Administration (OSHA) regulations for reporting work-related injuries and illnesses. Learn more about health and safety at UNC Asheville.