Drug-Free Schools and Campuses - Annual Notification
UNC Asheville's annual notification of compliance with the Drug-Free Schools and Campuses Regulations is now available. The notice includes important alcohol and drug related policy information, as well as programs, resources, education, intervention and treatment opportunities related to the use of these substances.
Employees should be familiar with the regulations in the annual notification of Drug-Free School and Colleges Act and the related university policies on drugs and alcohol:
- Drug-Free Schools & Campuses – UNC Asheville Annual Notification 2018
- Illegal Drugs Policy
- Alcoholic Beverage Policy
The University's Faculty and Staff Assistance Program (FSAP), administered by Humana, provides professional, confidential counseling and referral resources for employees and their family members who find themselves dealing with alcohol or drug problems. For free and confidential assistance, call 1-866-440-6556 or visit Humana’s website (Username: uncasheville, Password: uncaeap).
For questions, please contact:
- Kim Fisher, Benefits and Employee Relations Manager, at 350-4589 or firstname.lastname@example.org, or
- Christy Williams, Associate Director of Human Resources, at 232-5116 or email@example.com
State Health Plan Freezes Premiums for 2019
(July 24, 2018)
The Board of Trustees for the State Health Plan announced recently that the health insurance premiums employees pay for individual and family coverage will not increase for 2019.
Special Annual Bonus Leave/Legislative Increases/New Minimum Salary
(July 24, 2018)
In late July, the UNC System Office will submit proposed guidelines to the UNC Board of Governors for the SHRA and EHRA annual raise process. We are hopeful that information on the pay increase process for SHRA and EHRA university employees will be available in early August. What we know so far:
Special Annual Bonus Leave
- Full-time employees in permanent leave-earning positions will receive five days (40 hours) of Special Annual Leave Bonus that may be used similarly to regular vacation leave. Part-time employees in permanent leave-earning positions will receive a prorated amount based on the numbers of hours they work.
- Employees cannot begin using the Special Annual Bonus Leave until the System Office adds the new leave category to the online forms for the timesheets and leave records. Once the online forms have been adjusted, employees will have a one-time opportunity to change leave taken since July 1, 2018 to Special Annual Bonus Leave.
- This Special Annual Leave Bonus will not expire but has no cash value and may affect your leave balance at the end of the year, if you have a vacation leave balance that is more than 240 hours at that time.
HR will send an announcement to campus when the forms are updated and guidelines are finalized.
Legislative Increases/New Minimum Salary
- Information on pay increases for SHRA and EHRA university employees should be available soon after approval by the Board of Governors; the Board meets in late July.
- After the annual raise process has been implemented, the new minimum pay rate for full-time SHRA and EHRA employees in permanent positions will be $31,200 ($15 per hour), pro-rated for part-time employees and employees with appointments less than 12 months per year, and will be retroactive to July 1 for current employees.
- Per a mandate by the Office of State Human Resources and UNC System Office, new hires for permanent positions must be paid $31,200 ($15 per hour) or higher (pro-rated for part-time and less-than-12-month employees), effective immediately.
HR will provide more information as it becomes available.
Educational Assistance Programs
(July 24, 2018)
Tuition Waiver Program
UNC Asheville offers tuition waivers for up to 3 classes each academic year for employees in permanent positions with appointments of at least 30 hours per week and 9 months per year. These classes must be taken at a university within the UNC System. The deadline for submitting tuition waiver applications for classes to be taken at UNC Asheville this fall is Friday, August 24.
For program guidelines and the application form, please click here.
The Academic Assistance Program may provide a reimbursement to help cover the cost for tuition, fees and books for SHRA and EHRA full-time and part-time (half time or more) staff in permanent positions, contingent upon available funding. Probationary employees are also eligible after satisfactory performance for at least six months.
Centralized funding has not been identified for Fall 2018. If departmental funding is available, departments may offer academic assistance of up to $300 for up to three courses per academic year. Eligible employees should consult with their supervisor on the availability of departmental funds. The deadline for submitting academic assistance applications this fall is Friday, August 24, and applications must be approved by Human Resources.
For Academic Assistance Program guidelines, application form, and reimbursement form, please click here.
For questions about the Academic Assistance Program, please contact Debra Liles at 251-6606 or firstname.lastname@example.org.
Student Employee to Temporary Employee Transition
Do you have a Student Employee that is graduating this semester? If you are interested in having them continue to work in a temporary capacity, Human Resources can help!
Scenario 1: If you would like to continue your student’s temporary employment for 3 months, or less, the transition is easy!
1. Contact Karla Piccirillo at 828.250.2358 or email@example.com to start a Background Check
2. Complete a Temporary Employment Authorization (TEA)
3. Once you have been notified of acceptable Background Check results and a completed TEA has been received by Human Resources, have your Student Employee visit HR to complete their Temporary Employment paperwork. That’s it!
Scenario 2: If you plan for your Student Employee to continue working in a temporary position for more than 3 months, there are additional steps to take before making the transition to a Temporary Employee.
To comply with Affirmative Action regulations, the Office of Human Resources is required to post all temporary vacant positions; however, we do have a process when the hiring department wishes to request an exception and do a direct appointment. To get this process started, provide justification for not posting this position by fully answering the questions below:
- Does this person possess a unique skill set that would not be found in other candidates without significant training and development? If so, be specific about what those skills are.
- Please detail and justify the start date and length of the position.
- Will this person work an average of 30 hours/week? If so, have you considered the budget in order to pay for their ACA benefits, should they qualify?
- Please provide the person's resume, if possible.
Your responses will be forwarded to Karla Piccirillo, Employment and Affirmative Action Manager, for review. If the posting exemption request is approved, you can move forward with the steps listed in Scenario 1.
Invitation to Self-Identify
UNC Asheville is required to maintain records and submit reports regarding nondiscrimination and affirmative action in accordance with the Americans with Disabilities Act, and Sections 503 and 504 of the Rehabilitation Act of 1973 (as amended).
UNC Asheville invites employees and applicants to self-identify their status as an individual with a disability. The submission of this information is voluntary and refusal to provide it will not subject applicants or employees to adverse treatment. Any information obtained will be kept confidential and may only be used in accordance with federal, state, and local regulations.
Employees and applicants may self-identify their disability status at any time. Employees should submit this information through the Banner Self Service. Instructions to self-identify can be found here. UNC Asheville takes affirmative action to employ all persons regardless of their status as qualified individuals with disabilities, and to base all employment decisions only on valid job requirements. The university’s policies apply to all employment actions, including but not limited to recruitment, hiring, transfer, promotion, demotion, reduction in force, termination, and compensation.
If you would like to request a reasonable accommodation, please contact Karla Piccirillo, Employment and Affirmative Action Manager, 828.250.2358.