Initiating the Recruitment Process
Once the need for temporary personnel in your area has been identified, you are ready to initiate the recruitment process using the following guidelines:
Jobs requiring an employee to work three days or less:
Department conducts search and selects temporary candidate. A “Temporary Employment Authorization” (TEA) form approved by the Division Vice Chancellor and Budget Officer is submitted to Human Resources five working (5) days before the employee starts work in order to complete the mandatory background check.
Jobs for longer duration or where more specific or specialized job functions are required:
Appropriate recruitment activities required by equal opportunity and affirmative action regulations must be undertaken when an appointment will be more than three (3) days in length. Your temporary job will be posted online in the same fashion as SHRA permanent positions. UNC Asheville’s online employment site is designed to make the recruiting and hiring process more efficient and accessible for both job applicants and hiring managers.
Department sends Human Resources a “Temporary Employment Authorization Form” (TEA) with a brief job description to post online. All requests for temporary employment must be approved by the Senior Staff Member and Budget Officer before posting. Your job will be posted in the same fashion as SHRA permanent positions. Once the recruitment period is over, you will be given access to review your candidates, interview those most qualified, and make an offer after appropriate processes are complete. Upon acceptance of the offer, the hiring official will notify Human Resources of their selection. Human Resources will, in turn, email a “hiring confirmation” to the supervisor with selected candidate, rate of pay and terms of employment.
Once a candidate has satisfied the pre-employment requirements, you will contact them to confirm their start date and rate of pay. Inform them that they will need to complete their employment paperwork on or before their first day of employment, including Form I-9.
Form I-9, Employment Eligibility Verification, is required by the Department of Homeland Security for all employed within the U.S. Documents that establish both identity and employment authorization are presented with the form. Your new Temporary Employee will report to Human Resources to complete his/her employment paperwork.
Employment of Graduating Students
Managers may wish to employ students who are graduating to allow for the completion of projects beyond commencement. This extension should not exceed 89 days. The manager should complete the Temporary Employment Authorization (TEA) using the day after graduation as the beginning of this temporary assignment, get signatures from the appropriate fund manager, and Vice Chancellor and submit the form to the Office of Human Resources. Should this arrangement extend longer than 89 days, there will be additional requirements prior to approval.